Technology

8 tricks to better organize your work time in 2023 with the Google Workspace app

Your 2023 can be a lot more productive than this 2022 and Google wants it to be one of your New Year’s resolutions, thanks to Workspace. Those folks at Alphabet have taken advantage of the fact that we’re at the end of December, to remember Eight features of the platform that can help you manage your time And get your tasks moving more quickly.

Use colors in calendar

If your schedule is very tight and you find it difficult to manage your time, you can use Google Calendar and categorize tasks by color. This function is very useful since you can assign A different color for each event.



time insight This will give you an idea of ​​the time that you dedicate to each section, so that you can manage your time better. That way, you’ll know where you stand and how close or far you are from meeting your work objectives.

Set your working hours and location

When we take our work home, sometimes we put in more hours than we are entitled to. With Workspace, you can set your own working hours and, If a coworker tries to schedule a meeting outside of your shift, they’ll receive a notification.

Also, you can detail where you are working from, So that the rest of the team can know whether you are going to office or teleworking. That way, coworkers will know when to video call or when they can meet you in person.

time slots for meetings

There are times when you cannot join a video call because you are doing other things that need to be done now. You can set specific times in the day so that your colleagues can schedule calls using the functionality appointment slot of the calendar. To configure this option, you must select ‘Time Slots for Appointments’ And indicate the number of hours you are available to talk by video call.

there is another option Create a web version of your calendar And share it with your coworkers, so they know when you’re doing other things. you can also use appointment setupTo share your availability through the booking page.


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see your actions clearly

with equipment ‘chores’ With Google Calendar, you can take a quick look at your entire to-do list. This feature allows you to keep track of your overdue tasks and customize the recurring schedule. This makes it easy to make sure you’re up to date with all your tasks and haven’t forgotten anything.

filter email

When you telework, all messages arrive in your email inbox. If you receive few emails throughout the day, it is not a problem, But if they send you dozens of them, something important is probably Your boss ignores your pending work to move forward.

To prevent this from happening, you can filter the emails coming in the inbox. If you receive many newsletters, you can prevent messages from appearing that include the words ,unsubscribe’,

You can also configure a filter Mark messages from your superior with a starMake serving them a priority at the start of your day.

write your emails faster

smart writing and smart answer Gmail can help you compose your messages faster, as they suggest phrases or words to complete the text and you don’t need to type it. You can also delete messages from your inbox or snooze them using Gmail’s actions to process messages without opening them.


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catch up on meetings

Google Meet allows you to view the recording of the meeting if you were unable to attend due to other work or were on leave. You can view them or use the create tool automatic transcription Of meetings

Collaborate Effectively Online

you can write ,doc.new, In your browser to create a new document in Drive and add people or recommended content to it Writing ‘@’, That way, sharing it with your colleagues will make it easier for them to know the rest of the project members or related meetings or files.

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